REGISTRATION

EOSAM will be held onsite in Delft, The Netherlands, 24-28 August 2025. We expect again around 500 attendees onsite. This is the perfect opportunity to connect, catch up, and network alongside the intriguing conference program. We look forward to seeing you in Delft!

Registration opens 30 April 2025!

 

REGISTRATION INCLUDES:

  • Access to all program
  • Access to the industrial exhibition
  • Coffees
  • Lunches
  • Networking reception
  • Conference mobile app
  • The possibility to submit to the EOSAM Topical Issue published in JEOS-RP after the conference with discounted fees
  • Proceedings
    • No additional publication fees for authors to publish in the online, open access proceedings, with DOI and indexation to CrossRef®
    • Free online access to the published proceedings

 

REGISTRATION FEES 

 

  Early Bird
(until 12 June)		 Regular
(13 June–11 August)		 Late & Onsite
(12–28 August)
Member* 595 € 720 € 780 €
Non-member 695 € 820 € 880 €
Student member* 370 € 430 € 480 €
Student non-member 420 € 480 € 530 €
One Day, member* 370 € 480 € 500 €
One Day, non-member 470 € 580 € 600 €


 
 

*EOS Membership Discount

You can take advantage of the member discount when registering to the EOSAM conference if you are:

Member of the following EOS National Societies (Branches):

SIOF (Italy) 4 5

DGAO (Germany) 1 5

SFO (France)5 3

Photonics Finland (Finland) 6 2

IOP Optical Group (UK and Ireland) 3 5

SSOM (Switzerland)10 3

SOS (Sweden) 7 1

HOS (Hungary)17 1

LOS (Latvia)11 2

Member of the following EOS National Societies (Affiliated)*:

SEDOPTICA (Spain) 2 5

WLT (Germany) 8 3

PromOptica (Belgium)9 3

SPOF (Portugal)16 1

PPS-OD (Poland)13 1

NPS Optical Division (Norway)Nevtelen terv 43

CSSF (Czech Republic and Slovakia)12 2

USPAO (Ukraine) 14 2
 


* to benefit from the discount, upgrade your membership

 

In case you don't have a national optical society in your country, you can become a direct individual EOS member (individual / student/ corporate).
 

Member of any of the EOS MoU partners:

European Physical Society, EPS1 8

Japan Society of Applied Physics, JSAP 2 8

Optical Society of Korea, OSK 3 8

Optical Society of Japan, OSJ 4 8

Chinese Optical Society, COS5 6

Taiwan Photonics Society, TPS  6 5

IBEROAMERICAN NETWORK FOR OPTICS, RIAO  7 4
 

EOS corporate Member (max. 2 per company)

Corporate members: https://www.europeanoptics.org/pages/members/corporate-members.html

 

To see the full list of member benefits, visit: 

https://www.europeanoptics.org/pages/members/join-us/benefits.html

VAT added according to Finnish and Dutch VAT acts

** All Fees are presented excluding VAT.

  • VAT is exempted for all EU companies and businesses (except Finland) with VAT number, and
  • Non-EU companies, according to Intra-Community trading within EU countries, Reverse charge, VAT Directive art 44.
  • Finnish companies and businesses with VAT number: VAT 25,5% added, according to the Finnish VAT act §69H.
  • Private persons without VAT number: 21% VAT will be added, according to the standard rate in the Netherlands, following the Dutch VAT Act Wet op de Omzetbelasting 1968.


To enable the VAT excluded price at the registration:

  • During registration, choose "University/institute/company with VAT number" for item "VAT: Attendee tax status"
  • if institution in EU, announce the VAT number of the institution in charge of making the payment.
  • if institution outside EU, the VAT is automatically excluded when choosing "University/institute/company with VAT number"

 

PLEASE NOTE: If you pay yourself as a private person and get compensated by your institution, you can not exclude the VAT.
You can exlude the VAT only if the institution pays directly. For this you need to add the VAT number during registration. You can forward the invoice to your institution's financing department for payment. (You can download the invoice from Conftool.)

 

Registration and Payment Policy:

  • Subscription for each preferred item is required during registration. 
  • For registered authors, presenting and publication in the conference proceedings are included inside the fee (online, open access, with DOI and indexation to CrossRef®), but publication in proceedings need to be accepted in the submission phase.
  • By registering, attendees agree to the TERMS AND CONDITIONS of the event and organizer. 
  • Registrations must be fully paid before access to the conference is allowed.
  • Acceptable payment methods: credit cards (VISA, Master Card, Maestro), and wire transfer. 
  • Once you have registered (whether paying by credit card or wire transfer), you will automatically receive an invoice from ConfTool that you can send to your institution.
  • At least one author per submission is required to register for the meeting, and all other attending authors must register individually as well.
  • Presenters of EOSAM 2025 can apply for a Visa invitation letter when registering in Conftool.

 

Networking at EOSAM Lectures at EOSAM Break sessions at EOSAM Exploring Delft at EOSAM