EXHIBITION & SPONSORING

EOSAM Exhibition 25-28 August 2025

The EOSAM Exhibition takes place from Monday 25 to Thursday 28 August 2025 in Delft, the Netherlands.
The exhibition is part of the European Optical Society Annual Meeting, EOSAM, a major international scientific conference. The conference program starts on Sunday 24 August and ends on Thursday 28 September.

This year, EOSAM collaborates with the 360 CARLA career launch platform, where we promote photonics as a great career choice for students. Be part of the movement and meet new talents at EOSAM!

EOSAM is attended by around 500 attendees each year, including top researchers, key leaders, students, and industry experts from over 30 different countries all over the world.

Here you can have a look at the 2024 Exhibition in Naples and the 2023 Exhibition in Dijon.

VENUE

TU Delft Aula Conference Center
Address: Mekelweg 5, 2628 CD Delft, Netherlands

Book your Exhibition spot or
Sponsoring by contacting us!

BOOK NOW

(First-come, first-served)

Elina Koistinen
EOS Executive Director

Email: elina@europeanoptics.org
Phone, Whatsapp: +358 50 592 4693

EXHIBITION

Companies are invited to book an exhibition space at the heart of the conference venue, surrounded by all coffee and lunch breaks, as well as poster sessions in the same space.

CONNECT WITH NEW TALENTS AND PROMOTE YOUR OPEN POSITIONS!

There is a growing need by the photonics ecosystem to attract more and diverse talent to sustain the growth that the field is experiencing. Our aim is to encourage university students and early career researchers to pursue careers in photonics and to better prepare them for that.

EOSAM is collaborating with 360 CARLA, a photonics career hub, to equip students and researchers with the training, mentorship, and insights they need to excel in the photonics field and become better prepared for their careers. At EOSAM 2025, this program will offer an exclusive experience that connects students and companies.

FOR COMPANIES
Connect with new talents and mentor students in optics and photonics through the unique networking opportunities. Present your open positions!

FOR STUDENTS
Kickstart your future in photonics! Join and connect with industry experts, explore career options, and participate in soft skill workshops, company presentations, and more.

Planned Exhibition Floorplan:

Exhibition space layout for EOSAM 2025, showcasing booth placements and pathways.

WHAT IS EOSAM?

EOSAM was established specifically to provide a platform for experts in the field of optics and photonics, bringing forth new research results, state-of-the-art advancements, and bridging the gap between research, education, and industry.

EOSAM provides companies with the perfect setting to promote their expertise and products, announce job opportunities, create new leads, and strengthen existing ones.

EOSAM has been organized since 2006 in France, Scotland, Germany, the Netherlands, Italy, and Portugal.

Sponsoring is also welcomed for Student awards and networking events.

EXHIBITION AND SPONSORING ITEMS

Prices are valid until May 2025. After this, a 25% increase will apply.

Ask us for Startup discount.
Join as an EOS corporate member to benefit from the discount, email: elina@europeanoptics.org

EXHIBITION

2000 € for EOS Corporate Members, 2500 € for Non-Members

✓ Exhibition space

✓ Table, chairs, electricity

✓ Conference entrance and exhibition ticket for one (1) company representative, including coffees, lunches, welcome reception, conference dinner, networking events, and admission to all scientific programs and the exhibition

✓ Logo on the official EOSAM2025 Exhibitor website

✓ Logo on the official Mobile app, under Exhibition

✓ Included in Gold and Silver Sponsoring.

Additional Entrance Ticket (exhibition and conference): 500€

✓ One additional conference and exhibition entrance ticket for one (1) company representative, including coffees, lunches, welcome reception, conference dinner, networking events, and admission to all scientific programs and the exhibition

✓ Included in Gold Sponsoring.

GOLD AND SILVER SPONSOR PACKAGES

To get the most benefit and visibility out of your attendance, we suggest becoming a Gold or Silver sponsor. Gold and Silver sponsors will get the most visibility before and during the conference and exhibition.

GOLD SPONSOR PACKAGE

4000 € for EOS Corporate Members, 5000 € for Non-Members

incl. silver sponsor package, an additional ticket for the exhibition and conference, industrial pitch, rollup with great placement

✓ Exhibition

✓ Conference entrance and exhibition tickets for two (2) company representatives, including coffees, lunches, welcome reception, conference dinner, networking events, and admission to all scientific programs and the exhibition *

* If the second entrance ticket is not needed, you can send an Industry poster(s) to the conference instead, to the topical meeting(s) of your choice.

✓ Industry Pitch at the plenary session, in main auditorium, up to 3 minutes

✓ Your rollup at the registration entrance

Displaying the company logo as GOLD Sponsor

✓ On the official EOSAM2025 homepage (only GOLD Sponsors)

✓ On the official EOSAM2025 Exhibitor and Sponsorship website

✓ In social media posts (only GOLD and SILVER Sponsors)

✓ In the registration area at the conference

✓ In the conference Mobile application

✓ In conference room screens during breaks (only GOLD and SILVER Sponsors)

Be among the first to choose your exhibition spot.

Your industrial pitch in the main auditorium.

Your rollup at the registration entrance.

SILVER SPONSOR PACKAGE

2500 € for EOS Corporate Members, 3000 € for Non-Members

incl. exhibition and logo sponsoring SILVER

✓ Exhibition

Displaying the company logo as SILVER Sponsor

✓On the official EOSAM2025 Exhibitor and Sponsorship website

✓ In social media posts (only GOLD and SILVER Sponsors)

✓ In the registration area at the conference

✓ In the conference Mobile application

✓ In conference room screens during breaks (only GOLD and SILVER Sponsors)

Be among the first to choose your exhibition spot.

Additional Entrance Ticket (exhibition and conference): 500€

Logo Sponsoring

700 € for EOS Corporate Members, 900 € for Non-Members

Logo added online, app, and onsite as “Sponsor”

Displaying the company logo

✓On the official EOSAM2025 Sponsorship website

✓ In the registration area at the conference

✓ In the official Mobile app, under Sponsors

Industry Pitch

A limited number of slots!

1000 € for EOS Corporate Members, 1500 € for Non-Members

You will receive a speaking slot (up to 3 minutes) within a plenary session. All companies within the session will have the same length of speaking time. The session is moderated by a chair.

The sessions will not overlap with other scientific or industrial programs or exhibition visiting times.

Included in Gold Sponsoring.

Industry Poster

500 € for EOS Corporate Members and Non-Members

Companies have an opportunity to show their know-how to the conference attendees by sending a poster to be shown inside the conference room. This is an efficient way to promote your company. The intention of the poster is to present the know-how of the company (rather than marketing products).

There is no presentation involved with the poster. Companies provide the poster.

Industry posters will be reviewed for content by the EOS Industrial Committee.

The short abstract (max. 600 words) you submit is meant solely to describe to the industrial committee what your poster will contain, and it will not be published in the proceedings of the conference.

Accepted posters will be visible in the conference room for the duration of the conference. Acceptance will be made on first-come, first-served basis.

Private Room

Private room for HR interviews or private meetings

Book your private meeting room during the conference. Ask the organizers for more information on this option.

Other Items

Contact us for other options for sponsorship, e.g.
lanyard sponsorship, coffee breaks, special events, sponsorship for student attendance, photo booth, etc.

Not a member yet? Join EOS as a corporate member here
(only 200 EUR for any corporate member of EOS national societies, for others: 300 EUR per calendar year).

Contact us:

Elina Koistinen
EOS Executive Director

Email: elina@europeanoptics.org
Phone, Whatsapp: +358 50 592 4693

REGISTRATION

Registration for the EOSAM 2025 Exhibition and Sponsoring is done by contacting the Executive Director of the European Optical Society (EOS), Elina Koistinen: elina@europeanoptics.org .

Registration will be confirmed by email. The registration is binding. Registered companies are liable for all their booth arrangement costs. Full payment must be finalized before the event begins.

By registering, the company accepts the terms and conditions of the exhibition.

REGISTRATION ORDER: Registering companies are listed in a first-come-first-served order. This order will be used when selecting booth places in the Exhibition. The first to register will receive the most ideal spot, with Gold and Silver sponsors having priority.
COMPANY RESPONSIBILITIES: Companies are responsible for arranging their flights, accommodation, parcel shipments, and insurance, taking care of timetables, and providing EOS with the necessary information and materials (logos, extra graphics, texts) regarding the exhibition arrangements.
EOS RESPONSIBILITIES: EOS is responsible for all exhibition communications and arrangements before and during the EOSAM. Invoicing for the exhibition is done through the European Optical Society Oy, a Finnish company fully owned by EOS.
CANCELLATION: Registration for the EOSAM exhibition is binding. If a company would like to cancel its registration, they are liable for all costs incurred (e.g., exhibition space, booth, or related arrangements). Cancellation fees may apply. If EOS must cancel the event for any unforeseen reason, registration fees will be refunded.