Session chair checklist

Session Chair Responsibilities         

Before the Conference:

• Please view the Technical Program for information about the session you are chairing:
  https://www.conftool.com/wpc2019/sessions.php
• Contacting the presenters in your session(s) is a way of ensuring their attendance and commitment to the meeting.
• Register for the meeting www.conftool.com/wpc2019

At the Conference:

• Check for any late program updates on the Conference App https://www.conftool.com/wpc2019/sessions.php  
• Mark any “No-shows” on the Session Report form and give feedback to organizers
• Return the forms to the EOS Registration Desk

Chairing the Session:

• Introduce the session topic
• Introduce the speakers
• Maintain the program schedule- Keep time and let the speaker know when they are out of time! (Attendees get annoyed easily if the schedule does not keep)
• Be prepared for the unexpected! (Prepare topics in advance in case of a no show)
• If you find a presenter has failed to attend:
  • Note the no show on the Session Report form
  • DO NOT move to the next paper. Attendees plan for the talks they want to hear based on the published schedule.
  • Choose one of these options:
     
    • Fill in the *hole* with a standby paper (if there are no official standby authors for your session, make arrangements in advance to have one or two *no strings* [no manuscript] presenters on hand)
    • Open the floor to an extended Q&A session for speakers who have already presented
    • Have one or two controversial topics ready for discussion
    • Bring a topic on your laptop for presentation and/or discussion
    • Open the floor for discussion on any topic of interest to the audience
  • Start the next talk at its published, scheduled time.

Download the session report: Instructions for session chairs wpc2019 (109.46 KB).

If you have any questions or need more information, please contact the chairs or the EOS conference team.